Reporting on the Data Center Optimization Initiative is performed through three methods:
- A data center inventory, reported to OMB quarterly
- A DCOI strategic plan, updated annually
- A list of FITARA milestones, updated quarterly
Agences’ reported public data can be viewed on the IT Dashboard.
Data Center Inventory
Each quarter, the Federal CFO-Act agencies submit data containing their full inventory of data centers to OMB. This data collection is the source of information for OMB’s oversight over Federal data centers and agencies’ implementation of the DCOI. The data center inventory is collected quarterly as part of the Integrated Data Collection (IDC). These dates generally align to the following calendar, but please refer to the IDC Instructions for specific dates.
- Submissions for the first collection quarter of the calendar year (Q1) are due on or before the last day of February;
- Submissions for Q2 are due on or before May 31st;
- Submissions for Q3 are due on or before August 31st; and
- Submissions for Q4 are due on or before November 30th.
Instructions for submitting this data, using the web system for data submission, FAQs, and helpful forms for OMB approval of certain changes to agencies’ data is consolidated into the DCOI User Guide document. This document may be accessed by submitting agencies at: https://community.max.gov/x/LhtGJw
In accordance with FITARA, beginning in fiscal year 2016, each agency head shall annually publish a Strategic Plan to describe the agency’s consolidation and optimization strategy.
The strategic plan update for a given year must be reported as part of the Q2 IDC Collection for that year. Please refer to the IDC Instructions for specific dates.
Agencies are required to publish their Strategic Plans at
[agency].gov/digitalstrategy under a section entitled, “Data Center
Optimization Initiative Strategic Plans.” Strategic plans shall also be made
available in a machine-readable JSON format at
OMB has provided instructions to agencies on how to report this information at https://management.cio.gov/schema/#DCOI.
Agencies may use this JSON file generator to create their machine-readable plan.
Agencies are required to identify, at a minimum, 5 milestones per fiscal
year to be achieved through DCOI. These are posted as JSON files on their
agency at websites at
[agency].gov/digitalstrategy/FITARAmilestones.json. DCOI milestones shall be updated quarterly as progress is achieved and shall be reviewed in quarterly
PortfolioStat sessions with agencies’ OMB desk officers.
OMB has provided instructions to agencies on how to report this information at https://management.cio.gov/schema/#FITARA.